Let’s see how to create folders in outlook. Outlook allows you to create folders and allow you to move the email to these folders manually or by using rule. You receive email or alert from production which does not mean for you, but you receive it as you are part of that distribution email. Let’s assume you are working on production support with the big team. When your users use multiple computers for which the location of the ost- or pst-file should be different as well (for instance, the location for these files should depend on whether they use a Desktop or a Laptop computer), then you can either place these devices in separate OUs and assign the different policies at OU level or place them in separate groups but in the same OU and use Group Policy filtering instead.What if you receive hundreds of email per day? All would be in same folder Inbox, it may become difficult to priorities the email. Microsoft Outlook -> Miscellaneous-> PST Settings In a corporate network environment, setting the default location for pst- and ost-files is usually something you want to set via Group Policy. To prevent this, you could also change the location of the ost-files for these account types by using Symbolic Links.ĭetailed instructions on how to do that can be found in the guide: Moving the ost-file of an Exchange, or IMAP account Setting the default via Group Policy Move ost-file without recreating account and ost-fileĪs mentioned, adding these registry keys will not affect the location of current ost-files You’ll need to recreate the account and let Outlook rebuild its cache into a new ost-file. Setting this location to a network share would also completely defeat the purpose of caching and would only cause more I/O and network bandwidth. Note: Again, make sure that this location is on your local hard drive. If you want to set a different location for ost-files, then you’ll need to add another registry key If you are also using an Exchange account, then modifying this registry key will also save any newly created ost-files in this location. Also keep this in mind in case your My Documents folder is being redirected to a network share. Note 2: Do not set the path to a network location as this is not supported nor recommended by Microsoft as it could lead to slow performance, data corruption or even data loss. Note 1: Changing this key does not move any existing connected pst-files to this path you’ll have to change that manually. Outlook will now use this path by default when creating a new pst-file or when connecting to an existing pst-file. You do not need to use quotes for this path, even if it contains spaces. Key: HKEY_CURRENT_USER\Software\Microsoft\Office\ \OutlookĪs the Value you give the path to the folder where you want to keep your pst-files. In a similar way, you can change the default location for ost-files used by Exchange, and IMAP accounts.
In order for Outlook to default to that location when opening a pst-file or creating a new one, you can make a change in the Registry.
Personally, I’d like to keep my pst-files in a folder called Outlook which is a subfolder of the Documents folder. Is there any way I can change the default to my own location? However, Outlook keeps going to the default location when trying to create or add a pst-file. I also have some additional pst-files in that folder which I occasionally use (and disconnect afterwards). I therefore have moved the pst-file that Outlook automatically created to my custom folder. I'd like to keep all my Outlook data in a different folder than Outlook uses by default.
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